Legal

Privacy Policy

Last updated April 29, 2026

This Privacy Policy for Team Charlie(“we,” “us,” or “our”) describes how and why we might access, collect, store, use, and/or share (“process”) your personal information when you use our services, including when you:

• Visit our website at goteamcharlie.org
• Register for the Walk for Charlie event or engage with us in other related ways

Questions or concerns? Reading this Privacy Policy will help you understand your privacy rights and choices. If you do not agree with our policies and practices, please do not use our services. Contact us at info@goteamcharlie.org.

Table of Contents

1. What information do we collect?
2. How do we process your information?
3. When and with whom do we share your personal information?
4. Do we use cookies and other tracking technologies?
5. How long do we keep your information?
6. How do we keep your information safe?
7. Do we collect information from minors?
8. What are your privacy rights?
9. Controls for Do-Not-Track features
10. Do United States residents have specific privacy rights?
11. Do we make updates to this notice?
12. How can you contact us about this notice?
13. How can you review, update, or delete the data we collect from you?

1. What Information Do We Collect?

In short: We collect personal information that you provide to us.

We collect personal information that you voluntarily provide to us when you express an interest in obtaining information about us or our services, when you participate in activities on the site, or otherwise when you contact us. The personal information we collect may include:

• Names
• Phone numbers
• Email addresses

Sensitive information: We do not process sensitive information.

All personal information that you provide to us must be true, complete, and accurate, and you must notify us of any changes to such personal information.

Information automatically collected

In short: Some information — such as your IP address and browser characteristics — is collected automatically when you visit our site.

We automatically collect certain information when you visit, use, or navigate the site. This information does not reveal your specific identity but may include device and usage information such as your IP address, browser and device characteristics, operating system, language preferences, referring URLs, and other technical information. This information is primarily needed to maintain the security and operation of our services and for internal analytics.

We also collect information through cookies. See our Cookie Policy for more information.

Log and usage data — service-related, diagnostic, usage, and performance information our servers automatically collect, including IP address, browser type, pages viewed, and timestamps.

Device data — information about your computer, phone, tablet, or other device, including IP address, browser type, hardware model, and operating system.

Location data — general location information derived from your IP address. You can opt out by disabling location settings on your device.

Google API

Our use of information received from Google APIs will adhere to the Google API Services User Data Policy, including the Limited Use requirements.

2. How Do We Process Your Information?

In short: We process your information to provide and improve our services, communicate with you, for security, and to comply with law.

We process your personal information for a variety of reasons, depending on how you interact with our services, including:

• To deliver and facilitate delivery of services to you
• To respond to user inquiries and offer support
• To send administrative information such as event details and policy changes
• To protect our services through fraud monitoring and prevention
• To evaluate and improve our services, products, and your experience
• To identify usage trends
• To comply with our legal obligations

3. When and With Whom Do We Share Your Personal Information?

In short: We may share information in specific situations with the following third parties.

We may share your data with third-party vendors and service providers who perform services for us. These include:

• Google Cloud Platform — cloud computing services (event registration data storage)
• Resend — email communication
• Vercel — website hosting

Business transfers: We may share or transfer your information in connection with any merger, sale of assets, financing, or acquisition of all or a portion of our organization.

4. Do We Use Cookies and Other Tracking Technologies?

In short: We may use cookies and other tracking technologies to collect and store your information.

We may use cookies and similar tracking technologies to gather information when you interact with our services. Some tracking technologies help maintain security, prevent crashes, fix bugs, and assist with basic site functions.

Google Analytics: We may share your information with Google Analytics to track and analyze the use of our services. To opt out of being tracked by Google Analytics, visit tools.google.com/dlpage/gaoptout.

Specific information about how we use cookies and how you can refuse certain cookies is set out in our Cookie Policy.

5. How Long Do We Keep Your Information?

In short: We keep your information for as long as necessary to fulfill the purposes outlined in this notice.

We will only keep your personal information for as long as it is necessary for the purposes set out in this Privacy Policy, unless a longer retention period is required by law. No purpose in this notice will require us keeping your personal information for longer than 1 year.

When we have no ongoing legitimate business need to process your personal information, we will either delete or anonymize it.

6. How Do We Keep Your Information Safe?

In short: We aim to protect your personal information through organizational and technical security measures.

We have implemented appropriate technical and organizational security measures designed to protect the security of any personal information we process. These include HTTPS encryption enforced across the site, server-side input validation, and restricted access to stored data.

However, no electronic transmission over the Internet or information storage technology can be guaranteed to be 100% secure. You should only access the services within a secure environment.

7. Do We Collect Information from Minors?

In short: We do not knowingly collect data from or market to children under 18 years of age.

We do not knowingly collect, solicit data from, or market to children under 18 years of age. By using the services, you represent that you are at least 18, or that you are the parent or guardian of a minor and consent to that minor’s use of the services.

If we learn that personal information from users less than 18 years of age has been collected, we will take reasonable measures to promptly delete such data. If you become aware of any data we may have collected from children under age 18, please contact us at info@goteamcharlie.org.

8. What Are Your Privacy Rights?

Withdrawing your consent: If we are relying on your consent to process your personal information, you have the right to withdraw your consent at any time by contacting us using the details in Section 12 below. This will not affect the lawfulness of processing before its withdrawal.

Cookies: Most web browsers are set to accept cookies by default. You can usually choose to set your browser to remove or reject cookies, though this could affect certain features of our services. See our Cookie Policy for more information.

If you have questions or comments about your privacy rights, email us at info@goteamcharlie.org.

9. Controls for Do-Not-Track Features

Most web browsers and some mobile operating systems include a Do-Not-Track (“DNT”) feature you can activate to signal your privacy preference not to have data about your online browsing activities monitored and collected. At this stage, no uniform technology standard for recognizing and implementing DNT signals has been finalized. As such, we do not currently respond to DNT browser signals.

California law requires us to let you know how we respond to web browser DNT signals. Because there currently is not an industry or legal standard for recognizing or honoring DNT signals, we do not respond to them at this time.

10. Do United States Residents Have Specific Privacy Rights?

In short: If you are a resident of certain US states, you may have additional rights regarding your personal information.

If you are a resident of California, Colorado, Connecticut, Delaware, Florida, Indiana, Iowa, Kentucky, Maryland, Minnesota, Montana, Nebraska, New Hampshire, New Jersey, Oregon, Rhode Island, Tennessee, Texas, Utah, or Virginia, you may have the right to request access to and receive details about the personal information we maintain about you, correct inaccuracies, get a copy of, or delete your personal information.

Categories of Personal Information Collected

We will use and retain the collected personal information as needed to provide the services or for: Category A — 1 year; Category B — 1 year.

Your Rights

These rights include:

• Right to know whether or not we are processing your personal data
• Right to access your personal data
• Right to correct inaccuracies in your personal data
• Right to request deletion of your personal data
• Right to obtain a copy of the personal data you previously shared with us
• Right to non-discrimination for exercising your rights
• Right to opt out of the processing of your personal data if it is used for targeted advertising, sale of personal data, or profiling

How to Exercise Your Rights

To exercise these rights, contact us by visiting goteamcharlie.org/#contact or emailing info@goteamcharlie.org.

Request Verification

Upon receiving your request, we will need to verify your identity to determine you are the same person about whom we have information in our system. We will only use personal information provided in your request to verify your identity.

Appeals

Under certain US state data protection laws, if we decline to take action regarding your request, you may appeal our decision by emailing us at info@goteamcharlie.org. If your appeal is denied, you may submit a complaint to your state attorney general.

California “Shine the Light” Law

California Civil Code Section 1798.83 permits California residents to request, once a year and free of charge, information about categories of personal information (if any) we disclosed to third parties for direct marketing purposes in the immediately preceding calendar year. To make such a request, contact us using the details in Section 12.

11. Do We Make Updates to This Notice?

In short: Yes, we will update this notice as necessary to stay compliant with relevant laws.

We may update this Privacy Policy from time to time. The updated version will be indicated by an updated date at the top of this page. If we make material changes, we may notify you either by prominently posting a notice or by directly sending you a notification. We encourage you to review this Privacy Policy frequently.

12. How Can You Contact Us About This Notice?

If you have questions or comments about this notice, you may email us at info@goteamcharlie.org or contact us by post at:

13. How Can You Review, Update, or Delete the Data We Collect from You?

Based on the applicable laws of your country or state of residence, you may have the right to request access to the personal information we collect from you, details about how we have processed it, correct inaccuracies, or delete your personal information.

To request to review, update, or delete your personal information, please visit: goteamcharlie.org/#contact.